One platform to manage your entire rental fleet — heavy machinery, lightweight tools and everything in between — with live availability, contracts, dispatch and built-in maintenance so nothing sits idle or breaks down on rent.
From 20-tonne excavators to hand tools, manage every class of equipment on the same platform, each with its own rate cards, deposits, meters and maintenance rules.
Earthmoving and construction machines with hour-meters, operators, transport, insurance and heavy-duty service schedules.
Portable tools and power equipment rented by the day or week, with quick check-in / check-out and consumable tracking.
Access, concrete, climate, event and specialized gear — configure any equipment type with its own attributes and pricing.
One connected flow keeps sales, yard, drivers and the workshop in sync, so every machine goes out on time and comes back inspected.
Enquiry, availability check & rate quotation.
Booking, contract, deposit & documents.
Delivery, transport & on-site handover.
Meter readings, site tracking & extensions.
Pickup, inspection & damage assessment.
Refurbish, maintenance & back to yard.
Usage billing, deposit refund & payment.
Fourteen tightly integrated modules cover the yard, the field and the workshop — configurable to any equipment class and rental model.
Every machine with specs, serial/asset tag, category, ownership, value and location.
Real-time booking board across depots to prevent double-booking and overlaps.
Quotes, agreements, terms, deposits and e-sign for short or long-term hire.
Hourly, daily, weekly and monthly rates, slabs, discounts and seasonal pricing.
Delivery, transport, operators and on-site handover with proof of delivery.
Condition photos, checklists, meter readings and damage capture on return.
Preventive schedules, breakdown work orders, spares and downtime tracking.
Live location, geofencing, engine hours and idle alerts from connected assets.
Tag and scan every asset and accessory for fast, error-free yard movements.
Usage-based invoicing, security deposits, damage charges and part-period pro-rata.
Fitness, insurance, PUC and certification tracking with expiry reminders.
Depreciation, revenue per asset, idle time and return-on-investment analytics.
Customer portal for bookings plus driver & technician apps for the field.
Operator rostering, sub-hired equipment and vendor settlement in one place.
Maintenance is built into the rental flow, not bolted on. Schedule preventive service by engine hours, kilometres or calendar, raise breakdown work orders instantly, and track parts, costs and downtime for every asset.
Auto-trigger service by hour-meter, distance or date so machines are serviced before they fail.
Log faults from the field, assign technicians, track spares and monitor repair turnaround.
Measure availability, mean-time-to-repair and maintenance cost per asset to protect margins.
Live dashboards turn every asset into a profit centre — so you always know what's earning, what's idle and what needs attention.
Customers expect instant availability and online booking, owners expect every asset to earn, and machines are getting connected. These are the capabilities defining competitive rental businesses — and they are built in.
Let customers check availability, reserve equipment and track orders 24/7 from any device.
SELF-SERVICEConnect GPS and engine data to monitor location, usage hours and idle time in real time.
GPS · ENGINE HRSUsage-based service triggers cut breakdowns, extend asset life and protect uptime.
UPTIMERevenue-per-asset, idle time and ROI dashboards to squeeze more from every machine.
ROIBarcode / QR / RFID tagging for accurate inventory across depots and job sites.
QR · RFIDOnline deposits, invoices and payments with auto-reconciliation and clean audit trails.
UPI · CARDSSales, yard, dispatch, workshop and accounts on a single Odoo database — no disconnected spreadsheets or standalone tools.
Availability always reflects service status, so a machine due for maintenance is never accidentally dispatched.
Model heavy, light or specialized assets with their own attributes, meters, rates and rules — without heavy customization.
Asset data migration, depot setup, staff training and ongoing support so you go live with confidence.
"We cut idle machines by nearly a third and stopped losing rentals to breakdowns. The team finally sees availability, service and billing on one screen — and our yard runs itself."
"Double-bookings are gone. The availability board shows every excavator and generator across our three depots, and dispatch just picks the free one."
"Preventive service by engine hours changed everything. Machines get serviced before they fail, so we no longer refund customers for on-site breakdowns."
"For the first time I can see revenue and idle time per asset. We sold off the machines that never earned and reinvested where utilization was high."
Answers to common questions about our equipment rental management software.
It is an all-in-one platform that digitizes an equipment rental business — asset catalog, availability calendar, rental orders and contracts, rate cards, dispatch, return inspection, maintenance, billing and analytics — on one connected system, with web and mobile field apps.
Yes. The same platform manages heavy machinery (excavators, cranes, dozers, loaders), lightweight equipment (generators, compressors, power tools, pumps) and specialized or all other types (scaffolding, aerial lifts, concrete, climate, event and AV gear). Each equipment type gets its own attributes, meters, rate cards, deposits and maintenance rules.
Maintenance is integrated with rentals. You define preventive service schedules triggered by engine hours, kilometres or calendar dates, and the system automatically flags assets due for service — removing them from availability so they are never dispatched. Field staff can raise breakdown work orders, assign technicians, track spare parts and record downtime and repair costs per asset.
Yes. A real-time availability calendar shows every asset across all depots and job sites, blocking overlapping reservations and factoring in transit and maintenance time, so your team always rents out a genuinely free machine.
Yes. Configure hourly, daily, weekly and monthly rates, slabs, seasonal pricing and customer-specific discounts. Billing is usage-based with part-period pro-rata, security deposits, damage and extra-hour charges, and online invoicing and payments with auto-reconciliation.
Yes. Through open APIs it connects GPS and telematics for live location, geofencing, engine hours and idle alerts, and supports barcode, QR and RFID tagging so every asset and accessory is tracked accurately across the yard and sites.
Yes. A customer portal lets clients check availability, request or reserve equipment, e-sign contracts, view invoices and track their rentals 24/7, while your drivers and technicians use dedicated field apps for dispatch, delivery and service.
Most rental businesses go live within 4 to 8 weeks, depending on fleet size, depots and integrations. Our team handles configuration, asset data migration, rate-card setup, telematics/payment integrations, staff training and ongoing support.
Tell us about your equipment and depots, and our team will show you the platform in action.